ORDER01
Ask, approve, send
Silsilah finds the products, compares the suppliers and drafts the order. Somebody with the authority approves it.
For cafés
Stop buying your supplies
out of a chat thread.
You did not open a café to reconcile delivery notes. Here is what changes on the first Monday.
Monday morning
What changes, line by line.
Five things that take up your week, and what each one becomes.
Ordering
TodaySix chat threads, a rep who changed territory, and a price you agreed out loud in March.
With SilsilahOne search across every supplier you use, at the price you actually agreed.
Approving
TodayThe owner is copied on everything, or on nothing.
With SilsilahA limit per site. Under it the order goes. Over it it waits, and the person who asked cannot approve it.
Receiving
TodayTwo crates short. Somebody writes it on the delivery note. The note is gone by the time the invoice arrives.
With SilsilahRecorded at the door with a photo, and the credit follows from it.
Paying
TodayForty invoices, forty transfers, and a reconciliation nobody enjoys.
With SilsilahOne statement. One payment. Every line already matched.
Knowing
TodayYou find out cups went up when the invoice arrives.
With SilsilahYou are told cups are up 12 percent, and shown the lines that moved it.
Your team
Who can spend what.
Permissions are per person, per site, per category and per amount. A café with one site can leave every one of them alone.
- 01OwnerSees everything. Sets the limits. Rarely has to use them.
- 02ManagerOrders for their site. Approves up to the amount you set.
- 03BaristaRequests what is running out. Cannot commit money.
- 04FinanceSees invoices, statements and payments. Cannot change the catalogue.
What you get
Everything you buy runs on one record.
Open any card for what happens underneath.
01Every supplier, one catalogue
Beans, milk, cups and lids, bakery, syrups, cleaning, uniforms, spare parts. Every supplier you already use, in one searchable place.
Suppliers load their own price lists. The same 1kg bag from three roasters becomes one product with three prices, not three unrelated entries. Your contract prices sit under your account, in no public list.
02One cart, every supplier
Fill one basket from four suppliers. You see one order and one total.
Underneath it is a separate order per supplier, each with that supplier's price, minimum order value, cut-off time and delivery promise. You never manage the split, and every part of it is recorded.
03Nobody approves their own order
Set a limit. Under it the order goes. Over it, it waits for a person.
Limits go per order, per day, per month, by branch, by category or by supplier. Above an amount you choose, two people sign. One site ignores all of it. Twenty turn it on without changing anything else.
04Nobody has to phone anybody
Accepted, preparing, dispatched, on the way, at the door.
The supplier's own driver delivers, and both sides read the same record. Drivers work from a link on their phone, not an app to install.
05What arrived, not what was ordered
Accept at the door, or record what was short, damaged or wrong.
Recorded by item and quantity, with a photo, a time and a name. That is the goods received note, and the credit comes from it. No arguing at month end from memory.
06One bill, not forty
A single statement across every supplier, and one payment to settle it.
Each invoice is matched against its order, the delivery and the quantities you actually accepted. Anything that does not match goes to a person, not quietly into agreement.
One record
Order. Receive. Pay.
The same three things you already do, written down as they happen.
RECEIVE02
Confirm at the door
Accepted, preparing, dispatched, delivered. Your team accepts, or reports a shortage with a photograph.
PAY03
Settle once
One statement across every supplier. One payment. Every line matched back to its order, its delivery and its invoice.
- 01AcceptedTue 16:20
- 02PreparingWed 04:10
- 03DispatchedWed 05:35
- 04On the wayWed 05:41
- 05At the doorWed 06:04
Both sides read the same line, so nobody has to call.
Coffee
Buy coffee by how it tastes, not by how it is described.
Four questions, and every roastery's list narrows to the few coffees worth tasting. You do not have to be an expert to buy good coffee.
- What are you brewing?Espresso, filter, Arabic, cold brew or decaf.
- What should it taste like?Chocolatey, nutty, fruity, sweet, floral or balanced.
- How sharp?Low, medium or high acidity.
- What is your budget and volume?Per kilogram, and how often you need it.
- 01Request a sample
- 02Roastery sends it
- 03You taste it
- 04Say what you thought
- 05Order or agree supply
Too acidicToo darkToo fruityToo bitterGoodPerfect
Say it was too bitter and the next suggestions change. Silsilah shows why it picked something, and anything a roastery paid to promote is labelled and kept out of it.
If you do know your coffee
Origin, farm, process, varietal, altitude, score, harvest and roast profile are all there. Just not the first thing you are asked.
Underneath
Simple on top. Strict where the money is.
A café with one site never sees any of this. A group with twenty needs all of it. Same product.
Every site, its own limit
One account, every site under it, each with its own budget and spend.
Nothing is silently edited
Every order, delivery, credit and payment stays. A correction is a new entry, never a change to the old one.
Nothing forced to match
An invoice that disagrees with the delivery goes to a person, not quietly into agreement.
Suppliers paid on terms
Settlement follows accepted goods and the agreed terms, in one transfer with a statement behind it.
The hard part, done before you look
What it works out
Your suppliers do not send prices the same way. One sends a PDF, one a spreadsheet, one a photo of a printed sheet, and the same milk is a different name and a different pack size on each. Silsilah reads all of them, works out which lines are the same product, converts the pack sizes so the comparison is real, applies the prices you already negotiated, and turns one sentence into a priced order for each supplier. At the end of the month it reads every invoice and checks it against what your team accepted at the door. That is the work that used to take your Sunday.
What only you decide
Which supplier wins, what you are willing to pay, and when money moves. Approvals, limits, refunds and payments stay with a person you choose. Silsilah does the work and puts it in front of you finished, then waits for you.
Questions
The things people ask first.
We only have one café. Is this too much?
No. With one site you never see a budget, an approval rule or a branch. You order, you receive, you pay once a month. The control waits for the groups that need it.
Do my suppliers have to be on it?
No. They keep taking orders as they do now, except the order arrives complete and priced instead of as a message at midnight. Suppliers who join also get one statement and a settlement date.
What does it cost a café?
Nothing to use. You pay for what you buy, at the price you agreed with the supplier.
Is my pricing visible to other cafés?
No. Contract prices belong to your account. Suppliers see their own customers. Nobody sees another café's terms.
Can it spend money on its own?
No, and that is deliberate. Nothing leaves your account without an approval from somebody with the authority to give it. You set the limits; the system holds them.
Apply
Apply as a café
Six questions. They tell us whether we can be useful yet, and which suppliers we need live in your area first.